Data share request – list of questions
If you want to set up a data share arrangement in government you must submit a data share request.
In this process, you’ll need to answer the questions below to ensure your request meets data sharing standards.
Some questions may require support from people with skills in:
- legal
- data protection
- data security and technology
- data governance
The questions may differ slightly depending on the nature of your request – for example, whether you’re requesting personal data or special category data.
During the process there are suggestions for how to answer each question.
The questions you will be asked
Purpose of the data share
- What type of data do you need?
- Who are the data subjects?
- What are the aims of your project?
- How will the data you want help achieve this?
- What data from this data set do you need?
- What public benefits will your project provide?
- Will other organisations need access to this data?
- How will it impact your project if you don't get this data?
- By when do you need this data?
Legal power
- Are you requesting this data under a legal power?
Data protection
- What is your lawful basis for requesting personal data under UK GDPR? Find out more about processing personal data (opens in new tab)
- What is your lawful basis for requesting special category data under UK GDPR? Find out more about special category data (opens in new tab)
- What is the substantial public interest for requesting special category data under UK GDPR?
- Will any of this data leave the UK? For example, if any processing will happen outside the UK
- What will be the role of your organisation under UK GDPR? For example, data controller (joint or independent) or data processor
Data governance, security and technology
- How will you ensure that this data is deleted when your project finishes?
You will need to confirm that you’ve had your answers checked by people with the appropriate legal, data protection and data security knowledge and expertise.
This will minimise delays and make it more likely that your request is approved.