How to set up a data share arrangement in government
Step 1. Find the data you need
The Data Marketplace is a place for people who work in government to find and request data from other government organisations.
Start by searching the data catalogue to find data assets that you’re interested in. Data assets include data sets and data services.
Step 2. Submit a data share request
When you’ve found a data asset you would like to request, select the link on that screen to begin the data share request process.
This involves answering a list of questions to ensure your request meets data protection and data sharing standards.
Your answers will be reviewed by the organisation that owns the data – the data supplier. It can take time for them to make a decision, and they may ask you for more information.
Step 3. Complete a DPIA and MOU
If the data asset you’re requesting contains personal data, the data supplier may ask for a Data Protection Impact Assessment (DPIA) (opens in new tab). Make sure you speak with a data protection specialist in your organisation as early in the process as possible to help you complete this.
If your request is approved, you’ll need to agree a memorandum of understanding (MOU) with the data supplier.
An MOU is a statement of intent between 2 or more organisations. Your MOU will cover the details of your data sharing agreement. Many organisations and departments have their own MOU templates.
Step 4. Gain access to the data
Once your MOU and, if required, DPIA are in place, the data supplier will speak with you about how you can access their data.
This will vary depending on the available formats of the data and how it can be delivered.
Data sharing itself happens outside the Data Marketplace because each organisation manages data transfers differently.